Written Reprimand Sample

Use this written reprimand to address employee attendance problems

Asian businessman working alone in his office
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This sample written reprimand is issued to a non-performing employee so that he or she understands the gravity of the problem that their failure to perform is creating. In a role that requires consistent attendance and every workstation populated, every hour of every day, a late employee is a significant factor in completing the work. This of a tardy employee.

Usually, prior to issuing a written reprimand, the on several occasions from the supervisor.

The written reprimand is an . If the employee continues to arrive late for work, after receiving counseling, the reprimand escalates the .

The written reprimand is one of the steps available to supervisors and managers as they work with employees . Attendance problems are a significant factor when employees must be available to work or the work will not be completed.

The written reprimand provides for the employer. The written reprimand is a serious call for immediate improved performance by the employee. It is the employer's last-ditch effort to make sure that he has captured the attention of the employee.

The written reprimand ensures that the employee is that they are not producing. The employer is informing the employee that the seriousness of the performance problem might .

Written Reprimand Sample for Tardiness

You can use this sample as a model to write a written reprimand for tardiness. (compatible with Google Docs and Word Online), or read the text version below.

written reprimand for tardiness
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Written Reprimand for Tardiness (Text Version)




Re: Written Reprimand for Attendance

This is an official written reprimand for your failure to perform the required functions of your position by and as scheduled. You have arrived over fifteen minutes late for work on four occasions in the past two weeks.

Since timely attendance is a significant factor in serving our customers in your customer service role, this attendance is unacceptable. Phone coverage is scheduled to provide optimum service to customers.

When you arrive late for , we are forced to ask another employee to cover for you. This entails both an inconvenience for your coworker, and disrespect for his or her schedule, and the creation of for your employer.

You have received verbal counseling and for your earlier tardy and absenteeism problems on several occasions. The verbal counseling is not having the impact that we had expected on your attendance since your attendance on time is not improving.

Consequently, this written reprimand is reminding you of the critical importance of your attending work on time and as scheduled. Attendance at work, on time and as scheduled, is a core requirement of your .

Continuing attendance problems will result in further disciplinary action up to and including .

A copy of this written reprimand will be placed in your official personnel file where you will also have the opportunity to offer a response that we can attach to this written reprimand.


Supervisor Name:


Sample Written Receipt

When providing any form of to an employee, it is highly recommended that the letter of reprimand is accompanied by the acknowledgment of the receipt and understanding of the document. This receipt is signed by the employee and is also .

This eliminates the possibility that the employee can later claim that he or she never saw the letter. This could play a significant factor should litigation arise from a later employment termination. It also provides the employer with the proof that the supervisor actually issued the letter of reprimand to the employee. The following is a sample receipt for the written reprimand.

Receipt of Written Reprimand

I acknowledge that I have received and understand this written reprimand. My acknowledgment does not necessarily mean that I agree with its contents. I understand that a copy of this written reprimand will be placed in my official personnel file. I also understand that I have the right to prepare a written response that Human Resources will attach to the original written reprimand in my file.

Employee Signature:

Employee Name:


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