Sample Human Resources Letters

Useful Human Resources Letter Samples for Every Office

These sample Human Resources letters provide guidance for common letters that you encounter in business, management, and HR. The samples give you a template that you can use for guidance when you need to craft your own HR and business letters.

Use these letters to make , , , review , say , and provide . These are sample HR letters that cover many of the contingencies you encounter in your HR practice.

The use of HR letters is an excellent opportunity to . Any employee recognition, reward, or award is made more powerful and effective when it is accompanied by an HR letter that puts in writing .

They help you . They help you find a new job or a qualified candidate for your company job opening. No end exists for the uses you can make of well-written, effective HR letters. Use the following samples to your best advantage.


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What's so special about this sample ? The letter makes it easy for an employer to quickly see the candidate's qualifications. He has written the letter based on the employer's job posting and highlighted the appropriate, requested job skills, experience, and education.

The applicant does all of the work so that the prospective employer can easily see that she has the qualifications needed to effectively perform the job. This increases the likelihood of her invitation to an onsite interview.

Let this sample cover letter guide you to an effective cover letter of your own. If you're curious, this is what the employer found helpful and .


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Need a sample for your candidate of choice? These sample letters will guide your job offers to employees during all of the phases of their careers: beginning, middle, and executive. They also provide guidance in making a sales job offer.

Usually, when you make a job offer,  the details of  and any other work agreements. So, the job offer letter confirms your agreements in writing.

The most significant variation on the approach used in these sample job offer letters is an offer to a high level, senior management candidate. These candidates are more likely to receive a .


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Sending a candidate rejection letter to the applicants who were not selected for the job is an extra, but positive step, your company can take.

If you want to build goodwill with candidates, attract , and establish yourself as an , at each step during your selection process.

A candidate rejection letter may momentarily make the candidate sad, but it's better for both the employer and the candidate to share official notification. Plus, you can indicate whether you have an ongoing interest in the prospective employee despite the fact that you had a more qualified candidate for the current open position.


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Your welcome to a new employee doesn't stop at assigning a desk and office. , introductions to coworkers, and new employee orientation are all a part of the picture.

But, your new employee welcome starts with a letter that you send to the new employee. It cements your relationship and makes the employee happy that she came onboard.​And, it provides needed information that the new employee needs to start the job. .


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Need some guidance about ? These recognition letters give you examples of both formal and informal employee recognition—there is an appropriate recognition letter for any occasion.

A letter magnifies the recognition that an employee experiences when offered praise or . In an employee's eyes, a recognition letter is an appreciated, effective way for a manager or coworker to say thank you.

Employees save these letters forever and experience a renewed glow with ​each re-reading. Isn't that what you want to create?


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In addition to employee recognition letters that often thank an employee at the same time as they recognize an employee's contribution, you also have the opportunity to write thank you notes.

Need to thank a coworker or boss for their help and consideration? These sample thank you letters provide guides for the letters that you may want to write. that permeates your and encourages more shared gratitude.


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Do you need to get an employee's attention to reinforce the fact that he or she is not performing at the expected level of needed contribution?

Following your , it is time to make sure that you have the employee's attention. You can do this with increasingly serious letters of reprimand.

You may want to make your coaching and feedback more formal and official by using a letter of reprimand. that you can use for guidance as you write your own letter of reprimand. 


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Are you ready to ? Resign professionally and don't burn any bridges when you .

This variety of sample resignation letters gives you examples that you can use as you write your own letter. When you want to .

Resign politely, properly, and professionally, by using these sample resignation letters as your guide.


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You don't always want to put in writing why an employee's . But, for when you do, you'll want to provide a letter like these sample termination letters to the fired employee.

Letters ensure consistent stories from HR staff and managers. They ensure that the employee actually heard what you said to him or her. The termination letter signals the end of the employment relationship. .