Simple Letter of Resignation Samples

Use These Basic Resignation Letters to Quit Your Job

Lettered cubes on a laptop spelling QUIT
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Keeping it simple makes good sense when you’re . Resignation letters don't have to be complicated or offer much in the way of information about why and where you're going. You don't even necessarily have to include a line thanking your employer for the experience.

You do, however, have to be courteous and polite. There's no sense in burning a bridge, even if you hope you never see anyone at your soon-to-be former employer again. You never know when , or who your erstwhile co-workers know in your industry. There's no sense giving them a reason to bad-mouth you to a potential employer.

Why Write a Resignation Letter

Why write a resignation letter? A documents the fact for your company’s human resources department that you're leaving. It also provides your employer with the date of your departure and other information they may need to finalize your termination from employment with the company. Finally, it’s a mark of your professionalism and allows you to leave your current position knowing you’ve crossed all the “T’s” and dotted all the “I’s.”

Keep Your Letter Short and Simple

A resignation letter allows you to cut through any confusion that could result during a face-to-face . Your letter does not need to be lengthy. See below for a sample resignation letter that is brief and to-the-point. The main items to include in the letter are:

  • The fact that you're leaving the company
  • Your last date of work

As well, it is both appropriate and polite to include a thank you for your time at the company and an offer to assist during the transition as you exit if you will be available.

It's possible that the letter will be included in your employee file with the company, and consulted if you request a reference in the future. Thus, your tone should be as positive and professional as positive so that no shadows are cast regarding your final work performance and departure.

So, even if you are disenchanted with your job, resist the temptation to comment negatively on fellow employees, your manager, or the company. There is no need to give the employer , which is the simple fact that you are resigning and when you are leaving.

Simple Letter of Resignation (No Thank You)

Use this  sample when you want to keep it basic and simply want to tell your employer that you are leaving, but, don't want to thank your employer or provide any details regarding why you are resigning:

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Name
Title
Organization
Address
City, State, Zip Code

Dear Mr./Ms. Last Name:

Please accept this letter as notification that I am leaving my position with ABCD on September 15.

If I can be of assistance during this transition, please let me know.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

Simple Letter of Resignation (With Thank You)

On the other hand, maybe you do want to say thank you – either because you truly mean it, or because you were brought up to have good manners. Unless you really are leaving under a cloud, it’s a smart strategy to say “thank you” for the work opportunities you have been given during your position tenure, as this helps to ensure that you remain on a good footing with the employer you are leaving.  In this situation, use this resignation letter sample:

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Name
Title
Organization
Address
City, State, Zip Code

Dear Mr./Ms. Last Name:

I've recently accepted a position at another company, and so I'm writing today to offer my formal notice that I'll be leaving my job. My last day will be January 15.

I've enjoyed my time with XYZ Corp, and I thank you for all your help and guidance over the past five years. Please let me know if I can be of assistance during this transition.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

Basic Letter of Resignation With Formal Notification

Use this letter of resignation sample to formally inform your employer that you are submitting your resignation. This letter is brief and to the point.

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Name
Title
Organization
Address
City, State, Zip Code

Dear Mr./Ms. Last Name:

Please accept this letter as formal notification that I am leaving my position with XYZ company on September 15.

Thank you for the opportunities you have provided me during my time with the company. I am more than grateful to have had the opportunity of working with the team here. If I can be of any assistance during this transition, please let me know.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

Email Letter of Resignation Sample

Subject: Your Name - Resignation

Dear Mr./Ms. Last Name:

This is to formally notify you that I am ending my employment with ABC company, effective on June 30, 20XX. 

I appreciate the professional, training, social, and personal development opportunities I've had while with the company; thank you for the support you have provided me during my tenure here. 

Best regards,

Your Typed Name
Home Address
Phone Number
Personal Email Address

When to Give Your Manager the Letter

You can print the letter to give to your manager during a conversation about your resignation. Or, you can email it to your manager either before or after your chat. If you're not sure when your final day of work will be, wait until after your meeting and follow up with an email message; it’s customary to provide an employer with at least  before your ultimate departure.

Sending an Email Resignation Message

If you’re emailing your letter, here's , including when to send it, what to include, and how to format it. On your subject line, use a phrase similar to “Notice of Resignation – [Your Name].” This will ensure that your resignation receives immediate attention and review.

Be sure to include your contact information in your signature. That way the company can easily get in touch with you if they have questions after you've left.

Tips for Quitting the Right Way

When it comes to , there's a right way and a wrong way to go about it. To make sure you leave on the best terms, do the following:

Give  whenever possible. You can give more time, if you wish, but you're not obligated to do this. It's considered bad form to give less notice, however. By giving this notice, you allow your employer the time they need to find and, possibly, train your replacement. They’ll thank you for it.

Write a resignation letter containing all the pertinent information – e.g., the fact that you're leaving, and when your last day will be.

Clean out your computer (before you hand in your notice). Now is not the time to find out that the company considers storing your thesis on the hard drive a violation of their . Any personal documents need to be deleted. Be sure, however, to leave a list of access codes and passwords where your replacement can find these.

Summarize current projects you will not be able to complete before your departure date. This way, both your current team (if any) and your successor will be able to easily pick up where you left off. You might also draft a general list of your daily work responsibilities for your replacement to use as a guide.

Don't bad-mouth your boss, your co-workers, or the company, and don’t draw comparisons between them and the new employer you may be joining. Be positive, professional, and polite.