Human Resources Job Titles
departments can have a broad range of responsibilities. Large companies with many employees numbering from dozens to well into the thousands need a human resources department to manage the relationships that employees have with the company. Smaller companies may have only one or two on staff, but the responsibilities remain the same.
Someone needs to oversee the day-to-day details of recruiting and hiring employees, training and developing employees, and making sure the company stays in compliance with employment laws, in addition to other responsibilities. With these different responsibilities come many different job titles.
Recruiting and Hiring
While department heads typically have the final say over to work in their departments, the task of building a job description, posting it, reviewing resumes, and screening candidates fall on the . This allows department heads and other managers to keep their focus on their own jobs while human resources seeks potential new hires for openings.
Some of the job titles associated with this type of responsibility might include hiring manager or assistant, recruiter, recruitment manager or specialist, talent acquisition manager or specialist, and other variations on this theme.
Training and Employment Needs
As with the hiring process, department heads and other managers will play a role in training, but the details of developing a training program and overseeing its implementation fall on the human resources department. A responsibility related both to training and to hiring is the assessment of staffing needs. Changes to a company's focus, to the technology it uses, to its budget, or to other factors might result in changes to staffing needs. Human resources works with department heads and other managers to assess these changes and determine if new positions are needed or if current positions need to be redefined or combined with other positions.
Once those changes have been determined, applicable changes to recruitment and training also are made.
Some of the job titles associated with these responsibilities include staff coordinator, human resources analyst, training manager or assistant, or other variations on this theme.
When employees need assistance with issues that arise with their jobs, human resources is expected to help. This can be anything from a benefits-related question to a conflict with a co-worker, superior, or subordinate.
For example, an employee filing a workers compensation claim would coordinate with the human resources department, which is responsible for handling such claims. As well, if an employee has a complaint about another employee, it is common practice that such complaints be taken up with the human resources department. The hope is that human resources can be objective and find a solution that works for everybody involved.
Relevant job titles in this are of human resources might include employee relations manager, specialist, or assistant, benefits specialist or assistant, or any other variations on this theme.
Similar to training, most companies will have a specific protocol for performance reviews. While managers and other supervisors will do the actual assessment of employee performance, the procedure that is followed is developed and overseen by the human relations department. A consistent procedure like this overseen by a separate department keeps the reviews professional and data-driven and helps to avoid favoritism based on subjective criteria.
There often is a lot of overlap between performance reviews and job training, and many of the job titles related to training also apply here.
Record Keeping and Legal Compliance
Every employee has a personnel file including employment history, pay, benefits, tax documents, past performance reviews, and more. Somebody needs to maintain these files and keep them up to date, and the more employees a company has, the bigger this responsibility. Relative to record keeping is legal compliance. Human resources needs to be sure the company is complying with state, federal, and local laws in everything from monitoring the hours of teenage employees, making sure overtime is paid when required, and much more.
Job titles associated with these responsibilities might include records manager or assistant, legal adviser, compliance officer, or other titles following a similar theme.
Only the largest companies will have human resources departments that are large enough for narrow specialization. Small and even mid-sized companies often will have no more than one or a few staff members handling human resources for the entire company, and that means everyone will need to handle all or most aspects of the job.
In those cases, more general titles are applicable: human resources manager, human resources assistant, human resources administrator, , and many other similar variations.