How To Resolve Discrepancies with Your Bank Account
When you balance your checkbook you may discover that you have discrepancies in your bank account. You may be missing money or you may discover that you have extra money.
This could happen for many reasons. The bank may have made a deposit to the wrong account. You may also find that you have withdrawals that have not been authorized, or perhaps the bank has made an error.
Additionally, you should also consider whether you have any outstanding checks, deposits in transit, or any bank fees that you are now aware of, which can also account for the difference.
Here's what to do if you find a discrepancy in your bank account – and how to solve it.
Find Information to Support Your Claim
First, you should gather the information that will support your claim. If you are missing a deposit, you should find your receipt for it. It is a good idea to hold onto all your banking receipts at least until your deposit has cleared. You may even keep them longer, in case you encounter an issue months down the road.
If you have questions regarding specific transactions, highlight them on your statement. Often you can go online and find out more about the transaction, as well. When you have this information ready, it is much easier for the customer service representative help you. Transaction identification numbers can also give the bank the information it needs to start looking into the issue.
Contact the Bank
Address these matters in person if possible. You can call a customer service line, but generally speaking people at the your bank's branch will be your best option. Either way, be sure to record the dates, times, and content of the conversations, as well as any employee reference numbers.
That way, you will be able to refer back to these conversations later, and will also support your claim if you are missing money or found a large discrepancy in your bank account.
Another tip? When you are trying to resolve the issue at the bank, don't get frustrated and try to remain calm. These employees are there to help you resolve any problems. However, if you come in very upset, they are not as likely to go out of their way to help you.
Remember to be patient. If there is a missing deposit or an unauthorized transaction, it may take the bank a while to track it down.
For example, your initial meeting with the bank regarding the discrepancy may simply start the research to resolve the problem. The bank will then have to go back through and see the teller’s transactions for the day and then determine what went wrong. If you made a deposit at the ATM, then the ATM records will need to be accessed and analyzed.
Follow up with any paperwork or other steps that need to be taken. If you have unauthorized transactions, you may need to file a police report before the bank will do anything.
Additionally, you should close the account to prevent any more issues, such as missing money, while you are trying to remedy the discrepancy. If you do close the account, be sure to change all of your automatic transfers and payment options, as well as your direct deposit.
Balance Your Statement Regularly
It goes without saying that you should be sure to balance your account against your statement regularly. This will ensure that you can account for all your money, and will allow you to find mistakes and fix them much more quickly.
If you use an online budgeting app, you can likely do this via that tool. So really, there's no reason not to balance your accounts.
Keep a Running Total of What Is In Your Account
Additionally, you should keep a running total of your account. Never go off of the balance that you receive at the ATM or on a deposit slip.
Here's why: It does not including outstanding debit card transaction and checks, so you may think you have more money to spend than you actually do and can risk overdrafting your account.
Consider Switching Banks
If your bank continues to have discrepancies and other issues, then you may consider switching banks. But before you pull the plug, ensure that the mistakes are really on the bank's part, not a result of your not balancing your account correctly or overdrafting your account. If you fail to monitor your account closely, it may be a mistake that you have made.
Additionally, consider the bank fees that you are paying. This, coupled with a discrepancy, may be enough to consider switching to a new bank.
Updated by Rachel Morgan Cautero.